NOTE: POSSIBLE ACTION ON ALL AGENDA ITEMS UNLESS OTHERWISE SPECIFICALLY NOTED AS DISCUSSION ONLY
TOWN OF PAONIA
TUESDAY, FEBRUARY 08, 2022
REGULAR TOWN BOARD MEETING AGENDA
6:30 PM
APPROPRIATE AND CORRECTLY WORN FACE MASKS ARE REQUIRED WHILE ATTENDING BOARD MEETINGS.
SHOULD YOU BE UNABLE TO WEAR A FACE MASK YOU CAN VIEW THE MEETING VIA THE TOWN OF PAONIA
YOUTUBE CHANNEL.
Roll Call
Approval of Agenda
Announcements
Recognition of Visitors & Guests
- Visitors & Guests
Staff Reports - Administrative Offices Report
Disbursements - Disbursements
Consent Agenda - Regular Minutes: January 25, 2022
January 11, 2022
Special Minutes: December 8, 2021 (already accepted as amended - for review only)
Unfinished Business
5. Review for possible action – Redline Ordinance 01-2022 – Modification of Ordinance 2020-09
Advisory Water Committee
New Business
6. Discussion item regarding the Town of Paonia Water and Wastewater Treatment systems
7. For possible action regarding the application for a Department of Local Affairs (DOLA) Energy Impact
Assistance Fund (EIAF) Tier II grant to support water infrastructure repairs and updates
8. For possible action regarding the continuation or cancellation of the annual subscription to Archive
Social for archiving of the Town of Paonia Facebook Pages.
9. Discussion of possible action to approve additional spending on updated electronics and sound system
for hybrid meeting capabilities
10. Review for possible action – the cancellation of the regular municipal election via Resolution 03-2022
- Review of and possible action on citizen initiative ordinance regarding increased local accountability,
records access, fees associated with CORA requests, and public challenge of staff, Board, and Ordinance
actions in municipal court
Mayor’s Report - Mayor’s Report
NOTE: POSSIBLE ACTION ON ALL AGENDA ITEMS UNLESS OTHERWISE SPECIFICALLY NOTED AS DISCUSSION ONLY
Ad Hoc/Other Committees
- Ad Hoc/Committee Reports
Executive Session - Executive Session for a conference with the Town’s Attorney for the purpose of receiving legal advice,
pursuant to CRS 24-6-402(4)(b) legal advice for the Trustees in the case of Pace v Town of Paonia
Adjournment - Adjournment
NOTE: POSSIBLE ACTION ON ALL AGENDA ITEMS UNLESS OTHERWISE SPECIFICALLY NOTED AS DISCUSSION ONLY
AS ADOPTED BY:
TOWN OF PAONIA, COLORADO
RESOLUTION NO. 2017-10 – Amended May 22, 2018
I. RULES OF PROCEDURE
Section 1. Schedule of Meetings. Regular Board of Trustees meetings shall be held on the second and fourth Tuesdays of each
month, except on legal holidays, or as re-scheduled or amended and posted on the agenda prior to the scheduled meeting.
Section 2. Officiating Officer. The meetings of the Board of Trustees shall be conducted by the Mayor or, in the Mayor’s
absence, the Mayor Pro-Tem. The Town Clerk or a designee of the Board shall record the minutes of the meetings.
Section 3. Time of Meetings. Regular meetings of the Board of Trustees shall begin at 6:30 p.m. or as scheduled and posted on
the agenda. Board Members shall be called to order by the Mayor. The meetings shall open with the presiding officer leading
the Board in the Pledge of Allegiance. The Town Clerk shall then proceed to call the roll, note the absences and announce
whether a quorum is present. Regular Meetings are scheduled for three hours, and shall be adjourned at 9:30 p.m., unless a
majority of the Board votes in the affirmative to extend the meeting, by a specific amount of time.
Section 4. Schedule of Business. If a quorum is present, the Board of Trustees shall proceed with the business before it, which
shall be conducted in the following manner. Note that all provided times are estimated:
(a) Roll Call - (5 minutes)
(b) Approval of Agenda - (5 minutes)
(c) Announcements (5 minutes)
(d) Recognition of Visitors and Guests (10 minutes)
(e) Consent Agenda including Approval of Prior Meeting Minutes (10 minutes)
(f) Mayor’s Report (10 minutes)
(g) Staff Reports: (15 minutes)
(1) Town Administrator’s Report
(2) Public Works Reports
(3) Police Report
(4) Treasurer Report
(h) Unfinished Business (45 minutes)
(i) New Business (45 minutes)
(j) Disbursements (15 minutes)
(k) Committee Reports (15 minutes)
(l) Adjournment
- This schedule of business is subject to change and amendment.
Section 5. Priority and Order of Business. Questions relative to the priority of business and order shall be decided by the Mayor
without debate, subject in all cases to an appeal to the Board of Trustees.
Section 6. Conduct of Board Members. Town Board Members shall treat other Board Members and the public in a civil and
polite manner and shall comply with the Standards of Conduct for Elected Officials of the Town. Board Members shall address
Town Staff and the Mayor by his/her title, other Board Members by the title of Trustee or the appropriate honorific (i.e.: Mr.,
Mrs. or Ms.), and members of the public by the appropriate honorific. Subject to the Mayor’s discretion, Board Members shall
be limited to speaking two times when debating an item on the agenda. Making a motion, asking a question or making a
suggestion are not counted as speaking in a debate.
Section 7. Presentations to the Board. Items on the agenda presented by individuals, businesses or other organizations shall be
given up to 5 minutes to make a presentation. On certain issues, presenters may be given more time, as determined by the
Mayor and Town Staff. After the presentation, Trustees shall be given the opportunity to ask questions.
Section 8. Public Comment. After discussion of an agenda item by the Board of Trustees has concluded, the Mayor shall open
the floor for comment from members of the public, who shall be allowed the opportunity to comment or ask questions on the
agenda item. Each member of the public wishing to address the Town Board shall be recognized by the presiding officer before
speaking. Members of the public shall speak from the podium, stating their name, the address of their residence and any group
they are representing prior to making comment or asking a question. Comments shall be directed to the Mayor or presiding
officer, not to an individual Trustee or Town employee. Comments or questions should be confined to the agenda item or issue(s)
under discussion. The speaker should offer factual information and refrain from obscene language and personal attacks.
NOTE: POSSIBLE ACTION ON ALL AGENDA ITEMS UNLESS OTHERWISE SPECIFICALLY NOTED AS DISCUSSION ONLY
Section 9. Unacceptable Behavior. Disruptive behavior shall result in expulsion from the meeting.
Section 10. Posting of Rules of Procedure for Paonia Board of Trustees Meetings. These rules of procedure shall be provided in
the Town Hall meeting room for each Board of Trustees meeting so that all attendees know how the meeting will be conducted.
II. CONSENT AGENDA
Section 1. Use of Consent Agenda. The Mayor, working with Town Staff, shall place items on the Consent Agenda. By using a
Consent Agenda, the Board has consented to the consideration of certain items as a group under one motion. Should a Consent
Agenda be used at a meeting, an appropriate amount of discussion time will be allowed to review any item upon request.
Section 2. General Guidelines. Items for consent are those which usually do not require discussion or explanation prior to action
by the Board, are non-controversial and/or similar in content, or are those items which have already been discussed or explained
and do not require further discussion or explanation. Such agenda items may include ministerial tasks such as, but not limited
to, approval of previous meeting minutes, approval of staff reports, addressing routine correspondence, approval of liquor
licenses renewals and approval or extension of other Town licenses. Minor changes in the minutes such as non-material Scribner
errors may be made without removing the minutes from the Consent Agenda. Should any Trustee feel there is a material error
in the minutes, they should request the minutes be removed from the Consent Agenda for Board discussion.
Section 3. Removal of Item from Consent Agenda. One or more items may be removed from the Consent Agenda by a timely
request of any Trustee. A request is timely if made prior to the vote on the Consent Agenda. The request does not require a
second or a vote by the Board. An item removed from the Consent Agenda will then be discussed and acted on separately either
immediately following the consideration of the Consent Agenda or placed later on the agenda, at the discretion of the Board.
III. EXECUTIVE SESSION
Section 1. An executive session may only be called at a regular or special Board meeting where official action may be taken by
the Board, not at a work session of the Board. To convene an executive session, the Board shall announce to the public in the
open meeting the topic to be discussed in the executive session, including specific citation to the statute authorizing the Board
to meet in an executive session and identifying the particular matter to be discussed “in as much detail as possible without
compromising the purpose for which the executive session is authorized.” In the event the Board plans to discuss more than
one of the authorized topics in the executive session, each should be announced, cited and described. Following the
announcement of the intent to convene an executive session, a motion must then be made and seconded. In order to go into
executive session, there must be the affirmative vote of two thirds (2/3) of Members of the Board.
Section 2. During executive session, minutes or notes of the deliberations should not be taken. Since meeting minutes are subject
to inspection under the Colorado Open Records Act, the keeping of minutes would defeat the private nature of executive
session. In addition, the deliberations carried out during executive session should not be discussed outside of that session or
with individuals not participating in the session. The contexts of an executive session are to remain confidential unless a
majority of the Trustees vote to disclose the contents of the executive session.
Section 3. Once the deliberations have taken place in executive session, the Board should reconvene in regular session to take
any formal action decided upon during the executive session. If you have questions regarding the wording of the motion or
whether any other information should be disclosed on the record, it is essential for you to consult with the Town Attorney on
these matters.
IV. SUBJECT TO AMENDMENT
Section 1. Deviations. The Board may deviate from the procedures set forth in this Resolution, if, in its sole discretion, such
deviation is necessary under the circumstances.
Section 2. Amendment. The Board may amend these Rules of Procedures Policy from time to time.