MARCH 12, 2019 REGULAR TOWN BOARD MEETING MINUTES
1
Minutes
Regular Town Board Meeting
Town of Paonia, Colorado
March 12, 2019
RECORD OF PROCEEDINGS
Roll Call
PRESENT
Mayor Charles Stewart
Mayor Pro-Tem Chelsea Bookout
Trustee Mary Bachran
Trustee William Bear
Trustee Karen Budinger
Trustee Samira Hart
Trustee Dave Knutson
Approval of Agenda
Motion made by Trustee Hart, Seconded by Trustee Bear to approve the agenda as
presented. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran, Trustee Bear, Trustee
Budinger, Trustee Hart, Trustee Knutson.
Announcements
Trustee Knutson announced it is Sunshine Week, supporting the Sunshine Law that supports
transparency.
Recognition of Visitors & Guests
None
Consent Agenda
Motion made by Mayor Pro-Tem Bookout, Seconded by Trustee Bachran to approve
consent agenda items as presented. Voting Yea: Mayor Pro-Tem Bookout, Trustee
Bachran, Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Mayor’s Report
Mayor Stewart thanked Chief Ferguson and the officers of the Paonia Police Department for
their assistance during the water issues.
Staff Reports
Town Administrators Report
Water System Update:
Administrator Knight reported the water system is running as designed. The 1MG tank is
full at 10ft the 2MG tank is at 25 of 30 feet. Public Works plans to investigate some
smaller leaks on spring-lines in the next few weeks as the weather warms up. The after-
action meeting is tentatively scheduled March 28
th
, where staff will meet with the
agencies that assisted. An after-action report will be finalized following the meeting.
Staff again was thanked for the work put in during the water issue.
There is no plan for a full update until the after-action meeting and report are completed.
Opened for questions. -
Mayor Stewart asked how much water was drawn from Roeber Reservoir. Approximately
2-acre feet of 20-acre feet offered. Roeber was shut off once the 1MG tank was filled.
MARCH 12, 2019 REGULAR TOWN BOARD MEETING MINUTES
2
Mayor Stewart recommended scheduling a work session for the first meeting in April to
follow up from the after-action plan. Administrator Knight recommended giving
additional time for the completion of the after-action report.
It was agreed upon to follow-up with scheduling at the next meeting.
Public Works Report
The crew has started cleaning gutters and storm drains.
Continue to fill potholes.
A new program was installed at the 1MG plant to correct deficiency in system.
Police Department Report
In preparation for the upcoming trial at Delta County Chief Ferguson requested to be
excused and stated he had nothing additional report.
Trustee Bear requested the officers please watch for those making U-turns on Grand
Avenue.
Town Treasurer Report
Reviewed disbursements.
Executed letter of credit with First State Bank.
The emergency team helped track costs and in-kind services for the water issue.
Mr. Donegan provided recommendations for compliancy to adhere with FEMA
requirements for the Town purchasing policy.
Preliminary information is being gathered for the audit.
Disbursements
Motion made by Mayor Pro-Tem Bookout, Seconded by Trustee Hart to approve
disbursements as presented. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran,
Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Unfinished Business
Personnel Handbook Sections 202 & 209 Amendment – Access to Personnel Files and
Medical Information Privacy
Mayor Pro-Tem Bookout read sections of changes recommended for the Board for a vote
at next meeting.
Motion made by Mayor Pro-Tem Bookout, Seconded by Trustee Hart to table discussion
to the next Board meeting. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran,
Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
New Business
PUBLIC HEARING: 397 Clark Avenue A – Special Use
Mayor Stewart provided information regarding the application, documents in packet, and
planning commission recommendations.
The Public Hearing procedures were explained for the public.
Hearing opened: 7:00PM.
Administrator Knight provided an overview of the requirement for a special use permit
for 397 A Clark Avenue. No exterior adjustments are being made to the building. The
interior uses are the only subject matter addressed in the special use application.
a total of five (5) kilns will be in the building, one (1) for the instructor, four (4) for
students. Frederick Zimmer added that the neighborhood impact is minimal. Traffic is
increased right now due to Silver Leaf development.
Board Questions:
MARCH 12, 2019 REGULAR TOWN BOARD MEETING MINUTES
3
All fees paid? - Yes.
Discussion ensued regarding use of the driveway and/or easements for a road.
Peter VanWinkle and Karen Goode were present as members of Paonia Clay Works and
added they were agreeable to having eight days for commercial sales.
Discussion ensued regarding the levels of attendance for different activities.
Trustee Knutson added that the Board would like to see the group take initiative to come
to the Board if they begin to grow outside of the perimeters of approval.
Public comment:
None.
Hearing Closed: 7:13PM.
Open for Board discussion and deliberation.
Requests are:
Manufacturing Pottery – As presented.
Motion made by Trustee Bear seconded by Trustee Knutson to approve artistic
manufacturing of pottery. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran,
Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Workshops – The Planning Commission recommendation limited to five students, no
more than three times per month.
Motion made by Trustee Bachran seconded by Trustee Bear for the holding of workshops
with twelve (12) students, three (3) times per month. Voting Yea: Mayor Pro-Tem
Bookout, Trustee Bachran, Trustee Bear, Trustee Budinger, Trustee Hart, Trustee
Knutson.
Use of Property for Retail Sales - The Planning Commission recommended approval with
limitations set by Board. The applicants are agreeable to limit 8 days per month.
Motion made by Trustee Bear seconded by Trustee Hart to approve the use of the
property for retail sales up to 8 days per month.
Original Motion amended by Trustee Knutson, Seconded by Trustee Bear adding a
restriction to end activity at 9pm. Voting Yea: Mayor Pro-Tem Bookout, Trustee
Bachran, Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Curb Apron and Traffic Control on Minnesota Avenue -
Discussion ensued regarding additional traffic crossing the sidewalk, needing a sidewalk
apron and installing of traffic control sign.
Motion by Trustee Bear, Second by Trustee Bachran to require the applicant to install
sidewalk apron and a traffic control sign for Minnesota Avenue.
Re-opened public hearing at 7:26PM
Mr. Zimmer requested approval to install the apron when/if damage occurs.
Trustee Bear recommended the sidewalk apron be installed proactively.
Trustee Bachran questioned if the apron can be installed without damaging the sidewalk.
Yes.
Hearing closed at 7:29pm.
Discussion ensued regarding the timeline for apron installation.
Motion to amend main motion by Trustee Bachran, Second by Trustee Bear to allow six
months for completion of sidewalk apron installation and traffic control sign installation.
MARCH 12, 2019 REGULAR TOWN BOARD MEETING MINUTES
4
Seconded by Trustee Bear. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran,
Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Motion by Trustee Bear, Second by Trustee Bachran requiring an approximate 6-month
review following the installation. Voting Yea: Mayor Pro-Tem Bookout, Trustee
Bachran, Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
Re-opened public hearing at 7:35pm
Peter VanWinkle requested a year review to follow in line with the lease.
Close hearing: 7:38pm.
Motion by Trustee Bear, Second by Trustee Budinger to plan installation with Public
Works Director Loberg and bring plan to public works committee meeting. Voting Yea:
Mayor Pro-Tem Bookout, Trustee Bachran, Trustee Bear, Trustee Budinger, Trustee
Hart, Trustee Knutson.
Attorney Nerlin stated Mr. Loberg can provide the direction to the applicant and follow
with the public works committee.
Motion by Trustee Knutson to delegate the decision regarding the apron installation be
given to the public works committee for final decision. Motion failed for lack of a
second.
Main amended motion carried. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran,
Trustee Bear, Trustee Budinger, Trustee Hart, Trustee Knutson.
5-minute recess.
Revised Preliminary Environmental Assessment for the North Fork Mancos Master
Development Plan
Andrew Forkes-Gudmundson was present on behalf of Citizens for a Healthy
Community, requesting the Board submit additional comments regarding the Revised
Preliminary Environmental Assessment for the North Fork Mancos Master Development
Plan (NFMMDP). Mr. Forkes-Gudmundson explained the changes to the original
proposal, which he described as "high water intensive" and provided data regarding the
scale of water used in comparison to domestic use.
Discussion ensued regarding access to the required amounts of water, seismic feasibility
studies, traffic, and open-river definition.
Motion made by Mayor Pro-Tem Bookout, supported by Trustee Hart stating the Board
wishes to comment and for Administrator Knight to work with Mr. Forkes-Gudmundson
to address the issues discussed and bring letter to Board at next meeting. Voting Yea:
Mayor Pro-Tem Bookout, Trustee Bachran, Trustee Budinger, Trustee Hart, Trustee
Knutson. Voting Nay: Trustee Bear.
Committee Reports
Finance & Personnel
Nothing to report.
Public Works/Utilities/Facilities
Nothing to report.
Governmental Affairs/Public Safety
Willing to reschedule building department meeting for water work session in April if
needed.
Plastic Bag Reduction plan to come before the Board at next meeting.
Dark Sky’s plan to come before the Board in the near future.
Space to Create
Nothing to report.
MARCH 12, 2019 REGULAR TOWN BOARD MEETING MINUTES
5
Tree Board
Working on the Arbor Day Celebration.
Executive Session
Motion made by Mayor Pro-Tem Bookout, Seconded by Trustee Hart to enter in to executive
session for discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f) and not
involving: any specific employees who have requested discussion of the matter in open
session; any member of this body or any elected official; the appointment of any person
to fill an office of this body or of an elected official; or personnel policies that do not
require the discussion of matters personal to particular employees; Town Administrator
Review. Voting Yea: Mayor Pro-Tem Bookout, Trustee Bachran, Trustee Bear, Trustee
Budinger, Trustee Hart, Trustee Knutson.
Entered in to executive session at: 825pm
Returned to open session at: 9:20pm
Those in attendance were: Mayor Stewart, Mayor Pro-Tem Bookout, Trustee Bachran, Trustee
Bear, Trustee Budinger, Trustee Hart, Trustee Knutson, Town Attorney Bo Nerlin, and Town
Administrator Ken Knight.
No issues noted.
Adjournment
9:25pm
J. Corinne Ferguson, Town Clerk Charles Stewart, Mayor